Self-service vendor booking
Carriers and vendors book through your plant invite link — no portal login, no app, no training video.
Stop detention charges before they happen.
If inbound receiving still runs on email and a shared spreadsheet, Dockvera gives your plant one workflow from vendor request through gate arrival — built for outdoor manufacturing yards.
How it works
From vendor request to gate arrival — without the radio chase.
Four steps your plant already does by hand. Dockvera puts them in one place so receiving, security, and vendors stop working from different versions of the schedule.
Step 01
Share a plant invite link
Vendors request who, when, and what — no Dockvera account required.
Step 02
Approve against capacity
Managers approve, reject, or request changes before the truck is on the road.
Step 03
Land on the plant schedule
Confirmed appointments show on the monthly calendar and daily receiving list.
Step 04
Check in at the gate
Security looks up the appointment, marks arrival, and routes to the right area.
Product preview
Today’s inbound schedule — at a glance.
Managers see capacity. Security sees who’s expected. Receiving sees where the truck belongs.
Daily schedule
Plant · Receiving · Today
4 expected1 arrived
- Scheduled
7:30 AMMidwest Steel Supply
Area A — Trimmed Panels
- Arrived
9:00 AMSummit Packaging
Area B — Coils
- Flexible
Any timeHardy Service Truck
Area C — Beams
- Pending
1:00 PMNorthline Alloys
Area A — Spare Parts
Vendor self-service
Self-service booking — without another portal login.
Traditional carrier portals fail when vendors forget passwords and call your office instead. Dockvera sends a plant invite link: they open it, pick an available slot for the material they’re delivering, and submit. Plant still approves.
Before Dockvera
Manual chaos
Phone tag
Dispatcher and plant trade voicemails to find a window.
Email chains
PU, material, and time buried in threads nobody owns.
Spreadsheet chaos
Two versions of “today’s trucks” — neither trusted at the gate.
Surprise PPE
Driver learns hard-hat rules after they’re already at the fence.
Wrong area
Security guesses coils vs beams while the truck blocks the lane.
After-hours dead end
Vendor can only book when someone answers the phone.
With Dockvera
Guided self-service
Invite-link booking
Vendor opens your link and submits in one guided flow.
Live open slots
Day, material, and time filtered to plant capacity.
PPE up front
Plant PPE and entrance guidance acknowledged before they request.
Auto confirmations
Approvals and changes notify vendors and managers automatically.
Area from material
Route and post-arrival instructions follow what they’re delivering.
Anytime request
Vendors book when they’re ready — plant still approves.
How the vendor invite flow works
Contact → Time → Delivery → Review. Availability is filtered by day and material. PPE acknowledgement happens before submit when your plant requires it.
1
Contact
Who’s requesting — vendor contact, optional hauler and driver.
2
Time
Pick an open plant slot for the day — holds the window briefly while they finish.
3
Delivery
Material type, PU / reference, weight and pieces — area routing starts here.
4
Review
Confirm details, acknowledge PPE when configured, submit for plant approval.
Biggest differentiator
Instructions that follow the material — not a generic PDF.
Pre-booking: plant PPE and entrance guidance shown when vendors request. Post-arrival: security and receiving see area instructions driven by what was delivered — trimmed panels, coils, beams, and spare parts don’t share one playbook.
Core features
Everything inbound needs — nothing it doesn’t.
Smart availability
Open slots respect plant-local day, material type, and time — so vendors only see windows your yard can take.
PPE & material-driven instructions
Pre-booking PPE and site guidance at request time; post-arrival instructions follow the material and receiving area at the gate.
Automatic notifications
Vendors and plant managers get emails on submit, approve, changes, cancel, and arrival — without chasing inboxes by hand.
Role-based access
Managers, security, and viewers see only what their job needs — scoped per plant.
Multi-plant organizations
One company hostname, multiple plants, and roles that stay plant-specific.
Outcomes
Less chaos at the fence. More predictable receiving.
Fewer detention disputes
Agreed arrival windows replace “we’ll get there sometime today” — less idle time at the fence.
Fewer double-booked windows
Capacity-aware scheduling keeps forklifts and cranes from fighting the same hour.
Faster gate decisions
Security finds the appointment, destination, and post-arrival guidance without calling the office.
One system of record
Requests, approvals, and arrivals stay in Dockvera — not a shared spreadsheet and a chain of emails.
Why Dockvera
Built for plant yards — not warehouse dock software.
Spreadsheets don’t stop double-booking. Warehouse dock tools assume doors and carriers you may not have. Dockvera stays in the inbound appointment-to-arrival lane.
| Capability | Dockvera | Spreadsheets & email | Warehouse dock tools |
|---|---|---|---|
| Built for | Manufacturing plants with outdoor receiving yards | Ad hoc email & phone | High-volume warehouse docks |
| Vendor access | Plant invite link — no vendor login | Email / phone only | Often carrier portals |
| Plant approval | Approve, reject, or request changes | Manual coordination | Varies; often door-first |
| Instructions | PPE pre-booking + material/area post-arrival | Verbal / forgotten | Usually door-lane focused |
| Gate experience | Tablet-first arrival + area routing | Paper / radio | Door / kiosk oriented |
FAQ
Questions plant buyers ask
- We’re running receiving on email and spreadsheets today — how hard is the switch?
- Dockvera is sales-led and scoped per plant: hours, areas, materials, and vendors first. Vendors keep using an invite link — they don’t learn a new portal login.
- Will our vendors actually use it?
- They request through your plant’s invite link. No Dockvera account, no carrier portal training — closer to filling a form than learning new software.
- How do PPE and receiving instructions work?
- Plant PPE and entrance guidance can be required when the vendor submits. After arrival, security and receiving see area instructions driven by the material route — so coils and beams don’t get the same playbook.
- Is this for warehouses or distribution centers?
- No. Dockvera is for manufacturing plants with outdoor receiving yards — not high-volume warehouse dock scheduling, WMS, or visitor management.
- Can we run multiple plants with different roles?
- Yes. One organization hostname can include multiple plants. Managers, security, and viewers are scoped per plant.
- Do you replace our ERP?
- No — Dockvera is built to sit alongside your plant systems, not replace them. We already support external IDs for correlation, and we’re happy to discuss integrations that fit how your plants receive today.
See Dockvera in your plant yard.
We’ll walk your team through invite links, material-driven instructions, approval, and gate arrival — scoped to how your plants actually receive.